Basic+cataloguing+rules

 There is a very large book called the AARC2 which is the librarians bible. This book has thousands of rules pertaining to the correct way of cataloguing with many of them not relevent to a school library. I have taken the most used sections of cataloguing and placed the rules alongside them. These are simplified rules and have been modified from AARC2 by SCIS. Cataloging can be modified for your local needs. Please correct anything below if it is wrong or needs modification. More rules coming for different types of resources.

**Books /Text**    __Title of work__ -  **no full stop at the end** __ Statement of responsibility __ > >
 * Capitalise the first word of the title proper, and use normal capitalisation rules for the rest of the title ie - proper nouns,
 * If an article begins the title (A, The, Les etc) capitalise the article and the next word.
 * If a title has seperate letters or initials without full stops between them, transcribe such letters without spaces. If they have fullstops, transcribe the same without spaces.
 * For dual language titles enter the original or main title first then an = sign and the translated title 
 * Transcribe as the statement appears on the item. (Usually Christian name first)
 * When a single statement of responsibility names more than three persons or corporate bodies performing the same function, or with the same degree of responsibility, omit all but the first of each group of persons or bodies. Indicate the omission by the mark of omission ‘…’ and add ‘and others’ in square brackets or use ‘et al.’. 
 * Record subsequent statements of responsibility pertaining to those individuals and/or corporate bodies who have contributed to the intellectual content of the work **and adding additional entries in between semicolon with space before and after** . This includes editors and illustrators and translators, even when no added entry is required.
 * If something is a translated use the main Author in Statement of responsiblity ; translated by.......
 * If something is a retelling - original Author ; retold by .................
 *  **No fullstop at the end.**   //eg Mem Fox ; illustrated by Julie Vivas//

__Other title:__ Is the work known as something else? Could this title be well known that it is searched for? If so put it in, if not - do not.

__GMD__ Stands for General Material Designation   __Related URLs:__ Does the resource have a supporting website? __Author:__ Taken from the resources title page or other similar markings. Surname, followed by a comma, space, then Christian names. **NO FULL STOP **
 * activity card || microform ||
 * art original || microscope slide ||
 * art reproduction || model ||
 * braille || motion picture ||
 * chart || music ||
 * diorama || picture ||
 * electronic resource || realia ||
 * filmstrip || slide ||
 * flash card || sound recording ||
 * game || technical drawing ||
 * globe || toy ||
 * equipment || text ||
 * kit || transparency ||
 * manuscript || videorecording ||
 * map || website ||

//eg Fox, Mem// //Curtis, Christopher Paul// Search the catalogue first before adding a name. If you add a name - ensure the spelling is correct before saving.

The preferred style for the form of personal names which include initials is to omit the space between initials but to insert a space between an initial and another forename.

Authors :- Authors name who have a double last name such as Marjory Weinman Sharmat that are not hyphenated, take the first of the surnames as the classification code. ie  Marjory Weinman Sharmat would be WEI. Hyphenated names would also take the first name.  You can do either first of the surmnames or the second of the surnames - just be consistent throughout the collection.

In the case of a retelling or translation : ???

Names containing two or more consecutive initials will be entered onto the database without a space separating the initials from each other. //Example// //Lawrence, D.H//   //NOT Lawrence, D. H.// Names with a single initial followed by a forename will be entered with a space between the initial and forename. //Example// //Fitzgerald, F. Scott// //NOT Fitzgerald, F.Scott//

__Corporate Author__ If a corporation has published the resource and no individual author is identified  eg. Hong Kong Food and Environmental Hygiene Department   **No Fullstop **

__Edition__ <span style="font-family: Garamond,Garamond"><span style="font-family: Garamond,Garamond"> 2nd ed. <span style="font-family: Garamond,Garamond"><span style="font-family: Garamond,Garamond"> pbk. <span style="font-family: Garamond,Garamond"><span style="font-family: Garamond,Garamond"> hb. <span style="font-family: Garamond,Garamond"> Big book

<span style="font-family: Garamond,Garamond">__Place__
Where the resource was published, City and state if applicable or required if a small place. <span style="color: rgb(255, 0, 0)">**No FULL STOPS** unless abbreviated. If the name of the country, state, province, etc does not appear in the chief source of information and is supplied by the cataloguer enclose the name in square brackets eg Penrith [N.S.W.] Give only the first-named place of publication. Omit all other places. If the place of publication is uncertain, give a probable or ‘best guess’ place of publication. //eg// //<span style="color: rgb(0, 0, 255)">[United States?] [Great Britain?] //

<span style="font-family: Garamond,Garamond"><span style="font-family: Garamond,Garamond"> <span style="color: rgb(255, 0, 0)">No fullstops
 * __Publication Date__ **
 * Only use brackets if you are unsure of the date - square brackets are for best guess.
 * Do not include c with publication dates derived from copyright dates.
 * Give the date of the edition you have in the library **<span style="color: rgb(51, 153, 102)">not every date of publication. **

__Pieces__ Only put in pieces if it is a kit or multi part resource. ie just a book - leave blank.

__Description__ Page numbers written like this: 64 p. Illustrated and colour 64 p. : ill., col. Accompanying material : 64 p. : ill., col. + CD (40 min.) <span style="color: rgb(0, 0, 255)"> <span style="color: rgb(3, 2, 2)">add no. of CD or DVD infront, e.g. 1 DVD, 1 CD ROM, 1 videocassette, 2 sound cassettes Approximate time (ca. 60 min.) <span style="color: rgb(0, 0, 255)">

The actual size of the resource need only be included if it is relevent.

__Series__ As with the Author - type in the series, check spelling and punctuation, search or add. If it is not part of a series, then no need to include. <span style="color: rgb(255, 0, 0)">**No full** stops

<span style="color: rgb(0, 0, 255)">**Normally after the series title, the series no. follows after a semicolon**

__Notes__ Any important information re your library copy - missing pages, missing CD, etc. Price should not be placed in here. <span style="color: rgb(0, 0, 255)">Like Monica mentioned, data about price appear here due to the conversion process

__Holding notes__ If the resource is held in a specific place - stacks, etc.

__Subjects__

__Classification__ How you are classifying the resource - F for fiction or J for your Junior collection or whatever, with the first three letters of the authors Non Fiction - your location (NF) plus the dewey number followed by the first three letters of the authors surname. ie NF 625.34 GUI

Decide how many decimal points you are going to stop the dewey places__,__ <span style="color: rgb(0, 0, 0)"><span style="color: rgb(4, 1, 1)"><span style="color: rgb(4, 2, 2)"><span style="color: rgb(0, 0, 255)"><span style="color: rgb(51, 153, 102)">Libraries can be flexible according to the requirements and capabilities of the end users.

<span style="color: rgb(0, 0, 255)"><span style="color: rgb(51, 153, 102)">__ISBN__ <span style="color: rgb(0, 0, 255)">Give the ISBN without hyphens and spacing. <span style="color: rgb(0, 0, 255)">Give the ISSN with the hyphen. <span style="color: rgb(0, 0, 255)">If an item has both an ISBN and an ISSN, record the ISBN pertaining to the item. Where an item such as a yearbook or an individual work in a monographic series is being catalogued as a monograph, do not record the ISSN. ISSNs should only be recorded for serial records. <span style="color: rgb(0, 0, 255)">Only one ISBN should be included in the field - that of the relevent copy of the record. No description such as pbk etc. <span style="color: rgb(0, 0, 255)"> <span style="color: rgb(0, 0, 255)">